This application is for filming and still photography on Council owned property, in open spaces and outdoor areas such as footpaths, roads and parks within the Shire of Exmouth area. Please note the following document does not constitute a filming permit or location contract.

Prior to submitting this application please ensure you have made contact with the Shire of Exmouth film contact to discuss the production and identify potential issues or protocols that may need to be observed.

A receipt email will be automatically sent to you within three working days as confirmation of Shire of Exmouth receipt of your online application. It is the applicant’s responsibility to contact Shire of Exmouth if you do not receive an application receipt.

An application for filming that does not have any impact on the flow of traffic or significant pedestrian impact must be submitted 21 business days prior to the intended date of filming.

Applications that do require traffic management planning or significant pedestrian management must be submitted with 60 business days’ notice.

1. General Conditions of Consent

-All cast and crew shall abide by the conditions of hire as set out in the approval permit. 

-Filmmakers must comply with all Council signs, and all directions from Council officers or other authorities.

2. Notification

-Where directed by Council, the Production Company must undertake an information letter box drop and personal communication to all business proprietors, residents and other occupants likely to be adversely affected by the filming. This is to be completed by (date as dictated by Council), with any concerns or requirements raised, resolved, or accommodated to the satisfaction of the Council.

3. Litter / Damage

-The Production Company shall ensure that the area used for filming and related filming activities shall be maintained in a clean and tidy condition to the satisfaction of the Council with all waste materials bagged and removed from the site daily.

-The Applicant must report any damage to the location as soon as possible.

-Councils may require damage or cleaning bonds as deemed fit. Any costs incurred by the 8. Traffic (Pedestrian and Vehicular) Council for any extraordinary cleaning/damage will be borne by the applicant.

4. Emergency and Essential Service Access

-Access to fire exits or utilities (e.g. electricity, water, telephone lines) and emergency vehicles must not be impeded at any time.

5. Evidence of Permits on Site

-A copy of the filming permit (and other regulatory approvals) shall be available onsite at all times and in possession of the Location or Unit Manager.

-Applicants must consult with Council and other approving authorities if there are any material changes to filming plans.

6. Noise

-All noise must comply with the Environmental Protection (Noise) Regulations 1997.

-Filmmakers are to keep noise to a minimum, particularly when arriving in residential areas before 7.00 am or during night shoots.

7. Temporary Structures 

-No temporary structures (such as, marquees, scaffolding, etc.) may be set up without prior approval from Council.

8. Traffic (Pedestrian and Vehicular)

-The Production Company must ensure that activities are undertaken without unduly disrupting stakeholders, pedestrians, and/or motorists in the vicinity of the location.

-Traffic stopping and diversions must be carried out by accredited traffic controllers and in accordance with a traffic management plan as agreed by Council and if necessary, the Western Australian Police.

-Pedestrian traffic should not be obstructed or impeded at any time, without prior approval from the Western Australian Police.

-Filming approvals do not permit the closing of any public road to normal uses or disruption to traffic, including pedestrian movement, unless specifically authorised by Council.

-A minimum of 1.8 metres clear width on the footpath must be available for pedestrians.

-Any major road closures or diversions require advance warning signs 14 days prior to filming.

9. Shops and Businesses

-Cast and crew are not to loiter in front of shops or residences or block the access of the local community and must minimise any potential inconvenience to local residents or adjoining business premises during filming.

-Filmmakers shall not block buildings or keep equipment in front of buildings that are not working directly with the shoot. Equipment shall not be placed in front of closed shopfronts when there is an early call – business owners will need to open on time and receive deliveries. 

10. Risk Management Occupational Health and Safety

-Cast and crew are to abide by film industry safety practices, especially in relation to special effects, stunts and the use of firearms or weapons.

-All cables located on footpaths are to be covered by approved ramps and/or other safety measures.

-Appropriate safety measures and hazard markers must be in place to prevent injury or harm to the public and production crew.

-All lighting must be directed away from motorists on nearby carriageways and from residential premises.

11. Insurance

-The Applicant is required to provide a copy of a Certificate of Currency for at least $10 million public liability insurance prior to a permit being issue.

- Film applications using the services of student performers are required to provide evidence of appropriate specialised risk insurance or work cover. All filming activity must comply with common law.

12. Special Conditions

-Council may impose other conditions not listed in this document which are site specific or related to the specific nature of the filming activity.

You, the applicant, indemnify Council from and against all actions, claims, costs, loses, expenses and damages (including the costs of defending or settling any action or claim) in respect of:

1. Loss of, loss of use of, or damage to property of Council; or

2. Personal injury (including death) or illness to any person or loss of, loss of use of, or damage to any property; resulting from or by reason of anything done or omitted to be done by you arising out of your activities undertaken at or near Council’s facility.

Council will not process this application without the signed acknowledgement of filming condition.

As the applicant for this form I have read, understood and accept the conditions of hire. I accept that all these conditions must be complied with on the day(s) of the activity